Tier 1
Starter
Solo owners and small operators.
$149
/month
Best fit if:
- Transactions: under 50/month
- Monthly expenses: under $10K
- Accounts: 1–2 accounts
Industry · Real Estate
Bookkeeping Services for Real Estate Agents
Real estate agents earn in lumps and spend in trickles. SoFlo360 keeps commission income, broker splits, referral fees, and deductible expenses organized monthly — so you walk into tax season knowing exactly what you made and what you can write off.
The Problem
Agent income is lumpy. Agent expenses aren't.
Most agents track closings in their CRM and expenses in a shoebox. Then tax season arrives and they spend a weekend trying to remember which Starbucks meeting was with which client. SoFlo360 reconciles your business accounts each month, categorizes every transaction, and keeps a running record so the year-end hand-off to your CPA is twenty minutes instead of two weekends.
What We Track
What we track for real estate agents
The income and expense lines that actually matter on an agent's Schedule C or S-corp return — set up cleanly from the start.
Commission income (gross and net)
Closings tracked by gross commission, broker split, and net to you — with each 1099 from your brokerage reconciled against the year's closings.
Referral fees paid and received
Referral fees out (deductible) and referral fees in (income) tracked separately so the picture matches what gets reported on your 1099s.
Vehicle and mileage
Mileage logged consistently or actual vehicle expenses tracked — whichever method gives you the larger legitimate deduction. We help you pick one and stick with it.
Marketing and lead-gen spend
Zillow, Realtor.com, Facebook ads, signage, professional photography, mailers, and CRM subscriptions — broken out so you can see which channels you're actually feeding.
MLS, dues, and license fees
Board dues, MLS access, NAR membership, errors-and-omissions insurance, license renewal — recurring deductions captured monthly instead of dug out at year-end.
Home office and tech
Home office percentage, internet, phone, laptop, software — categorized correctly the first time, ready for your CPA to claim the deductions you're owed.
Specifics
Solo agent or team — the books look different
Most agents start with one set of books and outgrow them the moment they hire an ISA or split with a partner. We set up the right structure from the start, or rebuild if you're already past that point.
Solo agent
Personal-to-business separation, done cleanly
The single biggest mistake a solo agent makes is mixing personal and business spending on one card. We help you separate accounts, categorize the past, and run clean monthly books from there.
- Schedule C-ready records
- Quarterly estimated tax info
- Mileage log review
- Year-end packet for your CPA
Team or small brokerage
Splits, payouts, and 1099s tracked the right way
Teams add complexity: agent payouts, ISA hourly versus commission, marketing reimbursements, and a stack of 1099s at year-end. We track who's owed what each month so December isn't a scramble.
- Agent payout tracking
- 1099 vendor records year-round
- S-corp owner draws and reasonable comp
- Multi-account reconciliation
Pricing
Transparent monthly pricing.
Same pricing structure across every industry we serve. Volume and complexity set the tier — not the kind of business you run.
Tier 2
Growth
Established small businesses ready for a real monthly close.
$399
/month
Best fit if:
- Transactions: 50–200/month
- Monthly expenses: $10K–$50K
- Accounts: 3–4 accounts
Tier 3
Scale
Growing businesses with more complexity and advisory needs.
$799
/month
Best fit if:
- Transactions: 200–500/month
- Monthly expenses: $50K–$200K
- Accounts: 5+ accounts
See the full pricing breakdown including complexity adders, cleanup pricing, and FAQ.
FAQ
Common questions about real estate agents bookkeeping.
If you're making more than about $50K a year and you want to claim everything you're entitled to deduct, yes. The IRS doesn't accept 'I think I spent about $4,000 on marketing' — they want records. A spreadsheet you update once a quarter is the minimum; monthly bookkeeping is what most successful agents settle on once they see the difference at tax time.
It depends on your net income and how much you'd pay yourself as reasonable compensation. As a rough rule of thumb, S-corp election starts making sense around $80K–$100K of net agent income, but the actual call should come from a CPA who can look at your specifics. We can keep books for you either way — sole prop, single-member LLC, or S-corp — and the books we keep will be set up correctly for the entity you choose.
Yes — that's the model. Our job is to keep books clean and reports tax-ready year-round. Your CPA's job is the return. We hand off a clean Schedule C or S-corp packet, answer their follow-up questions, and stay out of their way.
No. Catch-up bookkeeping for a sole-agent year is usually faster than you'd expect because we work from bank and credit-card statements — the data exists, it just needs to be categorized and reconciled. We typically catch up a full year in a few weeks.
Light property management — a small portfolio of rentals you manage yourself — yes. Full-scale property management with trust accounting and tenant security deposits is a different specialty that usually needs a dedicated property accounting platform like AppFolio or Buildium; we can refer you if that's the right fit.
Ready for cleaner books?
Book a free consultation. We'll review where your books stand today and recommend the right next step — monthly bookkeeping, catch-up, or QuickBooks cleanup.