Tier 1
Starter
Solo owners and small operators.
$149
/month
Best fit if:
- Transactions: under 50/month
- Monthly expenses: under $10K
- Accounts: 1–2 accounts
Industry · Construction
Construction Bookkeeping Services for Florida Contractors
Construction lives or dies by job costing. SoFlo360 sets up your books to track each job's revenue, labor, materials, and subs separately — so you actually know which jobs made money and which ones lost it before the next bid goes out the door.
The Problem
Most contractor books answer the wrong question.
A generic P&L tells you whether the company made money this month. It doesn't tell you whether the kitchen remodel on Maple Street was profitable. Without job-level detail, you're bidding on instinct — and the bid that wins is usually the one that's underpriced. We set up job costing so every job has its own profit number, and you bid the next one with real data.
What We Track
What we track for construction businesses
The structure that turns a chaotic month of receipts into actual job profitability and a defensible year-end return.
Job costing by project
Every job set up as a tracked project in QuickBooks with its own revenue, materials, labor, subs, and equipment — so the P&L by job shows real margin, not guesswork.
Labor and burden
Direct labor allocated to jobs with payroll burden (workers' comp, payroll taxes, benefits) loaded in — so labor costs reflect what you actually pay, not just the gross wage.
Materials, equipment, and rentals
Receipts from Home Depot, Lowes, lumber yards, and equipment rental matched to specific jobs — not just dropped into a general 'supplies' bucket.
Subcontractor records and 1099s
W-9s collected up front, sub payments tracked all year, and 1099-NEC records organized for year-end — so January isn't a scramble for tax IDs.
Change orders and retainage
Change orders tracked against original contract value, retainage (the portion held back by the GC) recorded as receivable — so your AR matches what's actually owed to you.
Work in progress (WIP)
For longer projects, work-in-progress accounting so the books match the percent of completion — preventing the early-profit, late-loss whipsaw that wrecks year-end numbers.
Specifics
Sub or GC — the books look different
A residential subcontractor doing $400K in revenue with twenty jobs a year keeps books one way. A general contractor doing $4M with five jobs running concurrently keeps them another. We set up the right structure either way.
Subcontractor
Many small jobs, fast turnover, lots of 1099s
Subs typically run cash-basis or modified-cash books, lots of small jobs, and a stack of subcontractor relationships of their own. The bookkeeping focus is fast turnaround, clean 1099 records, and accurate job-level margins.
- Cash or modified cash basis
- Per-job profitability snapshot
- 1099-NEC vendor records
- Mileage and per-diem tracking
General contractor
Larger jobs, retainage, WIP, and bonding
GCs usually run accrual books, longer project timelines, retainage receivable, and may need WIP schedules for bonding or lender requests. The bookkeeping has to support all of that without slowing down field work.
- Accrual basis books
- WIP schedule prep
- Retainage receivable tracking
- Lien waiver and AIA-style billing support
Pricing
Transparent monthly pricing.
Same pricing structure across every industry we serve. Volume and complexity set the tier — not the kind of business you run.
Tier 2
Growth
Established small businesses ready for a real monthly close.
$399
/month
Best fit if:
- Transactions: 50–200/month
- Monthly expenses: $10K–$50K
- Accounts: 3–4 accounts
Tier 3
Scale
Growing businesses with more complexity and advisory needs.
$799
/month
Best fit if:
- Transactions: 200–500/month
- Monthly expenses: $50K–$200K
- Accounts: 5+ accounts
See the full pricing breakdown including complexity adders, cleanup pricing, and FAQ.
FAQ
Common questions about construction contractors bookkeeping.
Yes. We use QuickBooks Online's projects feature (or class/location tracking, depending on plan and complexity) to assign every transaction to a job. The result is a profit-and-loss by project that actually means something — not a sum of receipts.
Yes. For commercial GCs and larger residential contractors, we prepare WIP schedules that show contract value, percent complete, billed-to-date, costs-to-date, and over/under billings. The bonding company or lender gets what they need; you get to focus on running the jobs.
Yes. Vendor and contractor record organization for year-end reporting is part of monthly bookkeeping. We collect missing W-9s as we go, flag any subs that look like they should be 1099-reported, and have a clean 1099-NEC packet ready by mid-January.
Not if it's a business account. The problem is when business and personal run through the same account, which is incredibly common in construction. We'll help you separate them, categorize the past, and run clean monthly books from there forward. The IRS treats co-mingled accounts as a red flag in an audit.
Workers' comp insurance audits annually based on payroll classified by job code. Clean bookkeeping with payroll burden split by classification makes the audit a fifteen-minute conversation instead of a multi-week dig. We don't run the audit, but we make sure the records are in order so it's quick.
Ready for cleaner books?
Book a free consultation. We'll review where your books stand today and recommend the right next step — monthly bookkeeping, catch-up, or QuickBooks cleanup.